The enrollment operations remain a back-breaking for educational institutions (schools, colleges, and universities). A long queue of collecting admission forms and submissions involves tremendous human resources and timesome for management and administration.

The academic year-end is a wrangling state for educational institutes. Considering the hassles of educational institutions, our engineer deployed an ultra-modern and energy-saving solution eSchool360. The errors of missing forms, displaced, missing time-limits, missing dates, and unchecked documents are all organized with one solution.

The solution is integrated with robust features like enrollment on merit-based, better and instant communication with staff, and a ceaseless payment gateway to ensure high-level security and transparency for parents or guardians. Whereas the traditional process demands the practices like:

Parents

Multiple visits to an institute for enquiring

Collecting enrollment form

Re-confirming all documents from campus

Re-visiting for the submission of forms

Vigilant to confirm selection via visit or calls

Waiting in a long queue for fee deposits

Staff and Management

Maintaining Visitor’s Book

Regulating Admission Enquiries

Designing Forms and Printing as per requirement

Providing Enrollment Forms to Long Queues for Long hours.

Managing Enrollment Fees and record books

Attending Enquiries related to Documents and submission dates

Shortlisting the desired applicant as per the institute’s norms

Updating Individual applicants for confirmation via multiple calls.

Collecting payments

Maintaining ledgers

Manually enrollment process involves a massive workload to the administration of institutes and candidates or guardians. eSchool360 gets the head round to keep the educational authorities from all the vulnerabilities winding in admission processes. To build an educational institute, a reliable brand eSchool360 deployed the Online Student Enrollment feature.

The Procedure of Online Enrollment

Online inquiry through a link provided directing to the institute website

Follow-up the inquiry forms with Bulk emails and SMS notifications

Fill the online enrollment forms

Upload the academic documents

Testify the uploaded academic certificates

Digital/online fee payment gateway

Registering students into the software directly

Develop a healthy connection between the institute and guardians

Enhanced communication via email and SMS notifications apart from entertaining enormous paperwork and visits

Merits of Online Registration

Transparency in shortlisting of candidates on merit-based

Limits human intrusion

Abstain from mistakes and mishandling

Unedited reports of the enrollment procedure

Steer clear of long queues

Thorough supervision of administrators and management on the enrollment process

Globally access or PAN India streamlined

Instant confirmations

Keep clear of printing and filing practices

The customize and guarded mechanism at higher authority levels.

Streamline the productivity of the institute while saving time.

Cuts admin and human resource costs

Reduces the amount of work and stress to meet deadlines.

Spares from additional staff or counseling staff

Promotes efficiency and robust communication

eSchool360- A digital online student enrollment system involves a transparent process for admissions and readmissions for parents and educational management staff.

As Doug Conant infers about Employees management “To win in the marketplace, you must first win the workplace.” eSchool360 delivers the top-notch solution to empower employee management of an educational institute. The system enables tracking the significant role and details of teaching and management staff all together in one application.

The eSchool360 provides the database as:

Staff Directory/ Memorandum

Staff Attendance Management

Staff Salary Report

Leave Management

Leave Type

Designation and Department

Work Schedule via timetable management

Educational Details

Professional Experience

Contact Information

Task Management

To maintain the staff record is effortless and ready to assign positions and gauge expansion.

The database monitors the staff performance and their work cycle altogether organized.

The merits of the Employee Management database are:

Comprehensive management of staff from recruitment to retirement

Monitor Personal, Professional details

Routine Staff Search

Inbuilt ID card

Finance Management through HRM-Salary details.

Annually or Daily Attendance Management

Salary and Leave management facilitates the admin to assign the work judiciously.

Supports Global access

Processing Leave from any gadget

Swift and secure handling of any database provided by the institute

Contribute an Eco-friendly, Vigilant, and Efficient way of management

This feature is a mini briefcase of Human Resource Management Personnel and Professionals information like Salary details, PF, Bank Account details, Payment type, Challan, arrears of staff, and Increment details are smooth to feed and extract.

Every year educational institutes evolve with assured procedures, activities, and practices that administer the formal examination process to establish the classification for learning, and employment. There are plenteous things to consider for assessment strategies to undertake, the objectives of education, organized curriculum, and assessment maneuvers. eSchool360 is designed in a way to support the institution management in organizing the

Exam Types

Exams Time table

Marks Entry

Grades Range

Results Uploading

Declaring Results in three formats as Marks-based, Grades-based, and combination of both.

Generating Progress Reports

Exporting Marksheets

Progress Reports for parent teacher meeting.

Consolidation Marks

Exam Hall Tickets with student photos

Electing/ Naming Certifications

The software enables the reorganized administration and transparent study environment. The program is compatible with all the boards' assessment types or patterns - State Board, CBSE, ICSE, and IB. The examination management module supports all the exam-related activities of the campus.

Pre-Exam Activities

The eSchool360 system authorizes the campus

Printing The Hall Tickets

Assigning The Assessment Types or Patterns

Listing The Passing Criteria

Scheduling the Exams Without Any Extra Cost.

In-House and Online-Examination Activities

The module permits the campus support to conduct virtual exams while providing a link to perform and submit them on time. The faculty can create, manage, and verify the learners' exam sheets. Certain fundamental features of the examination management module are

Descriptive Test Formats

MCQs Links

Tracking Examines Attendance

Proctoring Students Data From Mismanagements

Authenticating Candidate's Registration Details

Generating Errorless Results

Post-Examination Activities

There are multiple activities involved in after-exams. eSchool360 accredits the educational institute to administrate assured analyses related to post-examination such as:

All Types of Results - Tests, Mid-Term, Semesters, Assignments, and Final Assessments

Privilege to Print The Report Card and Mark Sheet

Analyses of Results based on Class, Inter-Class, or Previous Year Records.

Generating Merit list

Allotting Mark Sheets, Certificates, and Report Cards

Parents can view all marks, results in mobile app

Chief Privileges of Examination Management

Administrating hassle-free exam-related activities

Definite planning and scheduling of exams Time Table

Governing all types of exams Pre-exam, Online Exam Links, In-house exam, Post-exam, Internal, and External exams

Supporting all board exams-CBSE, ICSE, IB, and State

Board.Coordinating CCE pattern

Defining unlimited assessments, assignments, practice papers, tests, and forms

Mapping the results as per subject, class, section, month, and year

Authentic Evaluation and Publication of Results

Uploading a Vast Range of Study Materials like PDFs, Word Files, Audio, Audio-Visual, and e-content (with links).

Supports multi-language content to describe the assignment or practice sheets

On the go and Compatible with all the gadgets Android, iOS, and Web

Time, Paper, and Human-Resource Effective for all the stakeholders

Instant Notifications for daily, weekly, and yearly examinations

Transport management concerns majorly about the safety, efficiency, and comfort of the students. The App attributes the apprehensive transport reports regarding routes, pick-up points, vehicle details, drivers, helping-staff, vehicle registrations, etc.

Vehicle Management Administers

Mapping Routes like Pick and Drop

Notifying Insurance Renewal, Pollution Check, and Permits, etc. Timely

Connecting Stops to Routes and Buses to Routes

Assigning and Editing Vehicles to Route and Drivers

Allocating Vehicles and Stoppages, Travelling Time, Vehicle Speed, Travelling Kilometers, and Unplanned Stoppage

Defining numerous Vehicle Reports like Licences, Chassis Numbers

Calculates Pick-up point based Charges to Manage the Transport Fees

Instant SMS Alerts and Vehicle Availability

Vehicle Repairing or Expense Maintenance

Supervising transport fees

Collection of transport fees

Reprinting old receipts

Notifications on Bus Departure, Arrival, and Bus delays

Automated SMS or App notification on accepting fees or dues reminder

Driver’s Profile and Specifications

The Transport Management module is user-friendly and ensures security to both students and staff. eSchool360-ERP delivers meticulous/ authentic user-interactive, tailor-fit customization, 360 Degree integration, On-time, and On-the-go application embedded to all the generation devices.

GPS Tracking

eSchool360 software keeps an eye on any dubiety from the drivers once integrated to GPS.Mention that we are doing research on GPS in rural areas. After it’s findings we want to integrate GPS tracking to the mobile app and web app. It allows live updates to parents on their mobile that helps them in tracking their children. For the rural areas the system is under reviewed.

eSchool360 supports monitoring, recording, and reporting the entire institute expenses for better management. It provides detailed data to access on the go, on time and is compatible with all the devices. Now, managing the day-to-day expenditures of the institution becomes highly sorted within a few clicks. eSchool360 Software aids in saving time, paperwork, and human resources for documenting the logs.

The categories and subcategories are tailor-fit and logged as per requirements. The Master Expense Category list as

Expenses Master

Expenses Name

Description

Comments

Expenses Subcategories

Expenses Name

Category

Subcategory

Subcategory Description

Expenses Transaction Details

Academic Year

Expenses Name

Category

Subcategory

Amount

Date

Transaction By

Payment Mode

Remarks

A Few Other Logs are

Purchasing logs

Cost and Consumption record

Departments where commodities are assigned and used

Electric and Furniture Fixtures Expenses

Other Petty Expenses

Logging Expenses

Expense Head

Expense Report

Voucher Entry

Adding or Editing any category details and date etc.

Hostel Expenses

Utilities: Food, Electricity, Water Supply, Furniture, Laundry, Staff, etc.

Types of equipment: TV, AV room, Mess Furniture, Canteen, etc.

Mess Charges: Chefs, Food and Supply

Supply Expenses

Institute Depreciation

Fixtures: Electric, Furniture, Pantry, and Offices

Transport Expenses

Vehicles Type and Details

Drivers and Staff Salaries

Maintenance

Fuels

Insurance

Staff Salaries

Teaching: Teachers and Counselors Attendance and Leaves Management, Cash Book and Bank Book record

Non-teaching: Human Resources, Information Technology Division, and Attendants

Accounting Staff Salaries

Admins Salaries

Computer Expenses

Fixtures or Technical Support

Adding Updated Versions

Miscellaneous

Communication Expenses

Telephone Bills

WiFi/Internet Charges

Emails/SMS

Office Maintenance

Depreciation on Office fixtures and equipment

Office Supplies

Legal Counsel

Accounting Staff

Other Administrative salaries

Vehicle Costs

Insurance

Utilities

The product offers an easy means of tracking all the daily expenses through vouchers given by the institutes. The voucher codes are further accessible to record the institute expenses. It is comprehensive accounting software that facilitates financial transactions managed and exports into excel and pdf for CA necessities.

Salient features of Expenses Management are:

Customizable Cost Heads

Annually and Monthly Expense reports

Loan Management

Supplementary Bills

Integrated Appraisals, recruitments, and Income Tax features

Solves the purpose of Ledgers and Daybook

Tailor-Fit customizes, and Easy-to-access

On-Time and On the Go

Demonstrates the productiveness of an entire institute

Saves Paperwork, Time, and Human Resources.

eSchool360-ERP is an ultimate accurate and transparent solution that helps to maintain all the finances of an educational institution smoothly. The product is designed with financial experts to meet the needs of today’s educational organizations and institutions. Every report is attainable from any date to generate either daily, weekly, monthly, or annually.

eSchool360 is an exemption to the plight of fee management staff from the long queues for fee submission with an automated fee management system. The software aids secure and safe online fee payment and collection through the best payment gateway Cashfree.

Every single transaction validates for maintaining a legitimate database. Cashfree gateway allows a single click to pave the secure way to pay fees online. The module enables a vigilant finance administration concerning fee dues and late fee notifications.

A guarded portal with personalized login credentials facilitates direct bank amount transferring. eSchool360 is an easy solution to time-consuming altercations such as cash counters, payment defaulters, refunds, admission receipts management, and collection of miscellaneous funds.

Few creditable merits are:

Fee Types

E-receipts

Alerts of Late Fee

Outstanding Fee Record

Record of Paid or Due Fees

Receipts and Reports of School Transport fee.

Secured and Lucid Fee Collection Sheet.

Facilitate Account Management

Befitted of revenue management

Global Access to all users

Ledger-free/Virtual dashboard Fee Records

Customizable Fee Setup

Entitled to Mobile Payment of all modes

Fee collection dashboard accessible to admins

The Payment Gateway supports Fee Refund Management, distribution, and allocation of fees per class and department of students

In educational institutes, maintaining the classroom activities and attendance record is an arduous exercise. eSchool360 enacts numerous undertakings like students attendance, staff attendance accurately, leaves, and obtaining details of official holidays. Calling attendance usually consumes plenty of time and hampers the flow of teaching and productivity of the teachers. eSchool360 is allied with the new age to conventional methods of conducting daily attendance.

RFID Attendance:

Radio Frequency Identification reads the signals emitted from RFID tags. The Ultra-High-Frequency portals are equipped in the classroom and at the campus entrance where the ID card bears an RFID tag, combined with the signal to register the arrival and departure times of staff and students.

QR Code Scanner:

It is one of the best authentication methods. Specially, designed to withstand the challenges like Covid-19 Pandemic. In this, each non-identical QR code is printed on the ID cards of students and staff. The staff and students have to hover ID cards on arrival to campus or before leaving the campus to get attendance marked.

Biometric Machines:

It is enabled with WiFi and has a high user experience. It covers 360-degree fingerprints scan, iris scans, and facial recognition.

Manual feeding:

In this, the attendance is updated on the software directly. The reports are presented to the parents instantly on the mobile application and to the admins as well.

Salient Features of Attendance Management

Quick Attendance

Subject Wise Attendance

Day Wise/ Two Times a Day Attendance

Check-in and Check-out timings of students and staff

Automatic notifications on children’s absence or leave.

Integrated with QR scan, RFID, Biometric, and Manual Feeding.

Category-wise attendance: classes, subjects, and departments

Implements Periodic Analysis: Daily, Quarterly, And Yearly

Lucid, authentic, and transparent working

Easily Integrated

Multiple Reports option: For Staff, Students, Parents, and Administrator

Aids the teachers for internal marking and preparing reports

Record Real-time Attendance

All-in-one app and handy, supporting all gadgets from Mobile to computer

Global Access

Different Interface access and processes for all the stakeholders

For the cyclopedic development of the learners, effective communication enacts an enhanced understanding and trust between the campus and parents. Any lapses in the communication cause disorder and detachment towards studies and the institution system. eSchool360 is authorized to connect all the patrons of the institute like parents, students, faculty, management, and admin.

Features

Bulk SMS

SMS delivery report

Scheduled voice messages

Scheduled SMS

Mobile App Notification

Voice Notification

Emails

Notifications

Benefits

Rapid communication across the department and end-users

Posting spontaneous SMS to teachers and management staff of the campus

All types of messages or notifications are enabled.

Beneficial for urgent information like a sudden holiday or meetings

Connects the teachers with learners beyond studies to wish or congratulate on special occasions

Apt for Reminders like Annual events, seminars, dues related notification

Reminders of due clearance or birthday wishes

Prompt SMS related online meetings or seminars

Eligible for emergencies notification as a direct and immediate instrument

Supports Paperless and Swift services

Easy and fast way to communicate to a parent and a student, in a group, or the entire campus

All the messages get scheduled to save time and work accomplished in one go

Voice messages procure the format for a higher sense of connection with parents to record the status or for further response

The privilege to preserve all the communication for future reference

The communication module keeps the parents connected with the institution for any crucial information. Updates about vacations, examination schedules, events, seminars, assignments, achievements, and reminders for fee payments, all that information remains mobilized with eSchool360 software.

Happy times come and go, but the memories stay forever." Pictures are the epitome of constructing a connection and expansion with society and culture. eSchool360 contributes to a pictures gallery - a tool to encourage and stimulate worthwhile educational and cultural activities among students.

The Media Gallery module is designed as a window to campus to connect students, parents, and teachers with educational institutes. It integrates into the dashboard of eSchool360-ERP as a Digital Magazine of an institute.

Similarly, research has proven that media sources build a strong connection in learners with culturally relevant events. The parents can download their wards photographs to share them on social media or keep them as memories.

The chief features of Media Gallery are

Uploading the events and activities photographs

Creating new album and showcase with families and friends

Edit the album and photos

Categorize the album as per grades and years

Instant Notification about the uploads to parents and the achievements of their wards

Fully control on displaying the particular album in the Mobile App

Unlimited amount of space available for uploading photos in the media gallery

Provides complete access to admin or management as well

The photographs upload under specific categories and titles and are fully customizable.

It acquires the filter of group-wise, section-wise, and class-wise along with the title and description of events.

There are establishable benefits of social events organized by educational institutions and preserved in Media Gallery. A few of the advantages are

It is a window to school activities, events, and celebrations for parents.

It evokes a sense of belongingness among learners towards their institution.

The achievements with images get auto exhibited on web portals and mobile applications.

To develop emotional intelligence (EQ) among learners.

It invokes an opportunity for the students to self-expression.

The uploaded photographs help to share on Social Media and further build up the social awareness of an institute.

To culminate the sense of participation among learners.

It benefits an institute to build a digital presence of functions and main events.

It helps the institution to bridge a connection with Society and Culture.

It helps pronounce the student's achievements effectively with the Media Gallery to provoke a sense of championship among fellow-mates.

The learning process endows with projects and assignments. The research has evaluated that the homework develops critical and analytical skills among learners. eSchool360 accredits the Digital Diary and Media Diary modules as an essential part of academic life.

The Digital Diary permits the upload of any study materials and any PDF or Word Files. Which later can be downloaded and printed out for the student's assistance. The Media Diary facilitates the link/URL attachment of audio-visuals for classwork, homework, and assessments.

Salient features of Digital Diary are

Uploading the content as per class, section, or even to a particular group of learners

The privilege of uploading the study material with an option of multilingual descriptions

Supports various file formats like PDF, Word files, and jpeg

The content is entitled to upload and further print

Equips to upload Syllabus, Home-work, Class-work, and any other reference material

Facilitates the study material according to Subject, Topic, Class Activity, Attachments, and Homework

Specifies the date and time assigned to the assignment

Salient features of Media Diary are

Equips to upload Media URL, Home-work URL, Class-work URL, and any other reference URL material

Facilitates the URL material according to Subject, Topic, Class Activity, Attachments, and Homework

Specifies the date and time assigned to the Link

Uploading the content as per class, section, or even to a particular group of learners

The privilege of uploading the URLs with an option of multilingual descriptions

Pivotal Benefits of Digital Diary are

Systematized the auto-publishing of homework and assignments

Prompt notifications to parents and students of uploading through mobiles

Bridge the gap between facilitators and parents

Flawless tab on completing the task before the time limit

Well organized lesson plan and syllabus than manual representations

Image, Texts, Audio, and Audio-visual references and material for effective learning

On the go and Compatible with All the Gadgets, makes work handy and keep students up-to-date

Enhances the productivity of learners as well as the faculty

Saves time of faculties to assign the assignments to all the students in one go

Conserves from making errors and send a direct message to the receiver

Maintains privacy and confidentiality

Maintains the records of previous work and submissions

Saves expenses of Communication

Preserves Time, Paperwork, Filing, and Printing Expenses.

In the contemporary world of hi-tech, eSchool360 lends the complete suite of educational institute management. A technical solution to the operation and administration of the entire campus. One such tool is to effectively communicate any information digitally without the use of paper and printing. It magnifies the efficacy and sustains active updations to the parents and students to fill the communication gap with the campus. Thus the eschool360 is an acclaimed ERP software to keep each stakeholder connected with the institute.

Certain features configure to bridge the communication gap:

Digital Notice Board

Event List

Holiday List

Time Table

Digital Calendar

All these modules display the entire year's events, Holidays, Assignments, and important Circulars in the institute calendar. It makes the operation of the institute well organized and competent.Prominent features of the Digital Notice Board:

For allocating assignments to a particular class or section

Privilege to establish diverse displays for the calendar such as weekly, monthly, or annually.

It saves 60% of the time to the Manual Timetable generating process and displays easy access on Mobiles or Web.

It bridges the communication gaps between the school and parents.

It makes the circulars handy and updated to parents.

It is best for recording or assigning Academic Achievements; certifications.

It easily navigates to any month or date for submission of assignments.

It is a functional tool for Examination Schedules like declaring exam dates and timings or Academic results.

A handy tool for logging annual or monthly Holiday Notices.

An impeccable application for announcing any upcoming events and in-house events.

It makes the tedious job simple of tabbing fee collection date updates to all the parents.

The transportation details and circulating information of its availability become clear cut with this feature.

An appropriate system for broadcasting celebration pictures and wishing birthdays of learners.

The information like Parent-teacher-meets is convenient to convey and access.

Details like Opening or Reopening of educational institutes or closing are manageable on all age gadgets.

Advertising the circulars for New Admissions is portable.

To promote crucial upcoming competitions and activity dates as a source of information.

Notice boards are an effective tool for the management of institutes and an informative instrument for learners. It prioritizes the learning time management and money involved in paper, printing, and circulating from an institute. In addition to this, it leaves no chance of an error compared to the manual paperwork. The software generates the report automatically with full authentication, encrypted, and promptly.